Privacy Policy

At Meadows Dispensary, your privacy matters. This Privacy Policy explains what information we collect, how we use it, and the choices you have. By using our website or services, you agree to the practices described in this policy.

Section 01

1. Information We Collect

We collect information you provide directly to us, as well as information gathered automatically when you use our Site.

Information You Provide

• —Name, email address, and phone number when you contact us or sign up for our Inner Circle loyalty program.
• —Date of birth and government-issued ID details for age verification purposes, collected in-store.
• —Order information and purchase history when you place or pick up an order.
• —Any messages or feedback you submit through our contact form or email.

Information Collected Automatically

• —IP address, browser type, device type, and operating system.
• —Pages visited, time spent on the Site, and referring URLs.
• —Cookie and tracking data as described in Section 4.

Section 02

2. How We Use Your Information

We use the information we collect to:

• —Process and fulfill your orders and in-store pickup reservations.
• —Verify your age and identity as required by Colorado cannabis regulations.
• —Send you promotional emails, deals, and updates if you have opted in to our Inner Circle program.
• —Respond to your questions, feedback, or support requests.
• —Improve our website, services, and product offerings based on usage data.
• —Comply with legal obligations under Colorado state cannabis law and other applicable regulations.
• —Detect and prevent fraud, abuse, or unauthorized access to our Site.

Section 03

3. How We Share Your Information

We do not sell your personal information. We may share your information only in the following circumstances:

• —Service Providers: Trusted third parties who assist us in operating our Site, processing payments, or delivering email communications (e.g., MailerLite, Klaviyo, Springbig). These parties are bound by confidentiality obligations and may not use your information for any other purpose.
• —Legal Compliance: When required by Colorado cannabis regulators, law enforcement, or other government authorities pursuant to a valid legal request.
• —Business Transfers: In connection with a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
• —With Your Consent: In any other circumstances where you have explicitly authorized us to share your information.

Section 04

4. Cookies & Tracking Technologies

Our Site uses cookies and similar technologies to enhance your experience, analyze traffic, and understand how visitors interact with our content. These may include:

• —Essential Cookies: Required for the Site to function properly, including session management and age-gate functionality.
• —Analytics Cookies: Help us understand how visitors use the Site (e.g., Google Analytics). Data is aggregated and anonymized where possible.
• —Marketing Cookies: Used by platforms such as Weedmaps or Leafly to measure campaign effectiveness. These are subject to those platforms' own privacy policies.

You can control or disable cookies through your browser settings at any time. Note that disabling certain cookies may affect the functionality of our Site.

Section 05

5. Age Verification & Minors

If we become aware that we have inadvertently collected information from a person under 21, we will promptly delete that information. If you believe we may have collected information from a minor, please contact us immediately at hello@meadowsdispensary.com.

Section 06

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with our legal obligations under Colorado cannabis regulations, resolve disputes, and enforce our agreements.

Purchase records and age verification data may be retained for the minimum period required by Colorado state law. Email marketing data is retained until you unsubscribe or request deletion.

Section 07

7. Your Rights & Choices

Depending on your location, you may have certain rights regarding your personal information, including:

• —Access: Request a copy of the personal information we hold about you.
• —Correction: Request that we update or correct inaccurate information.
• —Deletion: Request that we delete your personal information, subject to our legal retention obligations.
• —Opt-Out of Marketing: Unsubscribe from our email communications at any time by clicking "unsubscribe" in any email or contacting us directly.
• —Cookie Preferences: Manage or disable cookies through your browser settings at any time.

To exercise any of these rights, please contact us at hello@meadowsdispensary.com. We will respond to your request within a reasonable timeframe.

Section 08

8. Data Security

We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, loss, misuse, or alteration. These measures include secure payment processing, encrypted data transmission (SSL/TLS), and restricted access to personal data within our organization.

Section 09

9. Third-Party Services

Our Site integrates with third-party platforms to deliver certain features and services. These may include:

• —Email Marketing: MailerLite or Klaviyo for campaign delivery and automation.
• —Loyalty & SMS: Springbig for Inner Circle rewards and promotional text messages.
• —Listings & Discovery: Weedmaps and Leafly for product menus and local search visibility.
• —Analytics: Google Analytics for Site performance monitoring.
• —Payments: Secure third-party payment processors for transaction handling.

Each of these providers operates under its own privacy policy. We encourage you to review their policies independently.

Section 10

10. Cannabis-Specific Disclosures

As a licensed cannabis retailer in Colorado, Meadows Dispensary is subject to specific data reporting requirements under state law. This may include:

• —Reporting transaction data to the Colorado Marijuana Enforcement Division (MED) via the METRC seed-to-sale tracking system.
• —Retaining age verification records as required by Colorado Revised Statutes.
• —Disclosing information to law enforcement or regulatory authorities when legally required.

Section 11

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we do, we will revise the "Last Updated" date at the top of this page.

We encourage you to review this policy periodically. Your continued use of our Site or services after any changes constitutes your acceptance of the updated policy.

Section 12

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please reach out to us.